Have you been assigned a job to manage volunteers? You might definitely know that how much time consuming it is. One can’t even effectively communicate with the volunteers while going through their registration process. Thus, to ease the process and facilitate an effective communication with volunteers the Volunteer Management System has been introduced. These systems will prove to be efficient only if you have gone through proper selection criteria before purchasing it.
Here we have steps for choosing a right Volunteer Management System, Kindly go through them:
The first requirement for using a Volunteer Management System is a computer or laptop connected with a high-speed internet connection.
Once these pre-requirements are fulfilled, you will have to specify the system requirements.
Defining system requirements: Make a list of tasks that you want your Volunteer Management System to perform. Do mention as compulsory or optional in front of all those tasks. Following things must be a part of your basic requirements in the Volunteer Management System:
Registration page: There should be an option for allowing the volunteers to register themselves at your website. There should be an administrator who registers the volunteers.
Database: There should be an electronic database for collecting and storing the records of volunteers. It can include questions that need to confirm before getting them registered, a brief introduction, a copy of their resume, educational qualification etc.
Space for sharing opportunities: It should allow the administrator and other members of the department to create, add and share opportunities online.
Events: There should be an option for sharing event details, promoting your business pages. There should be a tool for managing and communicating with all the involved volunteers.
Report Generation: It should be capable of storing records as well as generating reports for them. It can be related to counting the number of registered volunteers, few key points about them, their feedback etc.
Mode of communication: It should have a facility to allow the volunteers to easily get in touch with you either through an email or text.
Integration with social media accounts: Ensure your management software is linked with social media so that you could easily get feedbacks at your social media pages or account.
Other than this, there could be more or fewer parameters depending on your business requirements. Also, you should go through the comparison between all the available volunteer management systems in the market. It will help you in finding the best one according to their key features like ease of access, report management, database etc. One can also opt for a demo to ensure the quality and efficiency of their Volunteer management system.